I learned the value and power of systematization. How Setting Up Systems Can Improve Your ProductivityĪ big lesson I’ve learned as a productivity nerd has come from books, like Procrastinate on Purpose, E-Myth, and The ONE Thing. If you list something but it doesn’t get done, find another time on your calendar to do it. Nobody gets everything on their to-do list done. Our calendar and our to-do lists afford us flexibility. Just as I wouldn’t recommend doing the Saturday New York Times crossword puzzle in pen, I would write on my paper calendar in pencil. On my iPhone and tablets, I use Calendars 5. On my iMac, I use iCal, but I use the Google Calendars that are imported into iCal. I use iCal, which talks to Google Calendar, to my wife’s iCal, and to my online appointment scheduler, ScheduleOnce. What matters is that you use it, you take it with you, and you look at it every day. It doesn’t matter if your calendar is online or on paper. Remember, though, you have to do the task. These interfaces are like digital notecards that you can move between columns.
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And as with my calendar, I review and update Asana many times a day.Īnother tool, similar to Asana, is Trello, which allows the boards to interface. With this setup, I can see the trees and the forest at the same time. I move things back and forth all the time. My projects have the year in each heading, and each column has the following header: “Today,” “This Week,” “Next Week,” “This Month,” “Next Month,” and “This Quarter.” Think of the items in each column as flexible. I have several different project boards in Asana, and I do the bulk of my daily/weekly/monthly/quarterly and yearly planning on boards as well. If I complete it in one place, that is reflected in other places. I also like the fact that I can add a photo to the board and have a task exist in more than one project at a time. I like boards because they are more visual.
With Asana, you can set up your projects in one of two ways - as a list with headers, or as boards, sometimes referred to as KanBan boards. I don’t love it, but it works well enough. Since I work with a team, which requires sharing and delegating tasks, I use Asana. If you want to mix up where your to-do list for the day or week lives, go for it. Switch every week or every day for your daily to-do’s, if you like. The good news, and maybe the bad news, is that you can use as many as you want. When it comes to to-do list apps, there are lots of options.
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Google your TV model and your computer model with the term “second monitor.” (If you have kids, ask them.) What Apps Are Best for Managing a To-Do List? I have four displays.ĭo you have an unused TV? You might be able to turn that into a monitor, too. It allows you to turn your tablet or smartphone into a second or third display. Would you like an additional screen for your calendar? Do you have a tablet? Get the app Duet. My calendar stays open on one of my computer screens. I look at my calendar and my task list literally 30 times a day. When we accept that fact, we can create an action plan to review our plans.
We need to accept the fact that we struggle with CRS - Can’t Remember Stuff. If you want to get more accomplished, keep reviewing your list throughout the day. Planning and reviewing your intentions will always save you time later.Įven when we need to do something that is not urgent, we have to capture that task now. You can use paper, a bullet journal, a dry-erase board, or an app. Review and update your plan five times throughout the day. If you want to boost your productivity, at the start of every day, spend at least five minutes planning your day. But no to-do list app will do the task for you. You can rearrange the items, put them in columns, color-code them, add pictures, and have them emailed or texted to you. To-do list apps make it easy to capture your ideas and share your list with your family or team. Apps do some magical things, but every app, tool, and calendar requires us to engage with it. But there are sites, like If This, Then That and Zapier that can add a photo to a Dropbox folder when someone tags me on Facebook. There is no app that will solve our challenges. What are the Limits of Apps?Īpps are not silver bullets. Here are the apps that have found a permanent place in my toolbox - as well as why, in searching for the “perfect app,” you’re probably being too hard on yourself. Over the years, I personally have downloaded nearly 1,000 apps - and learned a lot about true productivity along the way. Apps can easily overwhelm and overstimulate the brain of someone with attention deficit disorder ( ADHD or ADD).
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